How To Prepare An Effective Job Description So That Your Hire The Right Person
By
- A Message from Kim: The Power Of Mastermind Groups
- Quick Tip: Put Your Priorities To Work
- Kim Recommends: Brand New Brand You Teleseries
- What's Coming Up: Videos With Tips, Techniques & Strategies to help you to increase efficiency and profit potential.
- Feature Article: How To Prepare An Effective Job Description
Put your priorities to work!
Don't just talk about it, get started and do it! Continually ask yourself if what you're doing is a good use of your time, money, talent or life. Visualize and think about what you want your business to be and how you'll make it become a reality:
1. What a perfect business would look like to you?
2. What is your perfect business day, week, month or year?
3. What business activities do you find most rewarding?
4. What can you do to create more rewarding activities?
5. What can you do to move towards accomplishing those activities?
A brand is not just a logo or a look; a good brand is strategically placed. In today's competitive global market, it's necessary – now more than ever to know exactly what you stand for. My all star Celebrity line-up of experts will show you how to create your brand and clearly, identify yourself as the brand of choice to your customers and clients.
- Do you know what makes a good brand identity?
- Do you know with certainty, and can state your inner purpose/passion?
- Do you know what the first steps you can take to begin branding yourself?
- Do you know how your brand identity can be bolstered to not only withstand, butmassively growing any economic shift?
- Do you know how you can maintain "conscious, cooperative creation" as an entrepreneur in the world of business?
How To Prepare An Effective Job Description
So many small business owners seem to struggle with the people side of managing their business so in this article I thought I would focus on how to prepare a job description in preparation for hiring a new person, whether that person be an employee or a contractor.
First of all, what is a job description? Well, a job description is a document that contains specific information about a job, what it is, who it reports to, how it is performed, including any responsibilities, and also a description of the ideal person for the job.
Why is it important to have a job description prepared in advance if you are planning on hiring someone new into your business? A job description will give your new person a structure to operate within where they know what they should be doing on a daily basis. It provides the parameters that they should operate within so it becomes clear to both the employee/contractor and the business owner (not to mention other people who work for you) what the expectations are of the person performing the position because they are clearly documented out in black and white.
To prepare a job description here is the basic template you should use which will cover all the key elements into a clear and concise document that you should prepare well in advance of hiring someone new.
1. JOB TITLE: Decide the name of the job you're hiring for. Sounds simple enough, but you'd be surprised the number of business owners that just pluck a job title out of thin air without actually thinking about how it relates to what the job actually is. The title of the job is what prospective new employees/contactors will see first so make sure it accurately describes what the role is and it is appropriate for the level of job you intend to hire for.
2. JOB REPORTS TO: Decide who the job reports to ensuring that there is a relevant connection there. For example having someone report to a person that is of the same level as them and who performs exactly the same role and is getting paid the same may not be a good idea as it causes inequities in what each person does relative to the pay they are getting.. Think about your organisation chart and who reports to who in terms of a logical hierarchy.
3. JOB SUMMARY: Describe the job in 100 words or less. This is basically a summary of the job and is essential for you to be able to communicate in a concise way to prospective new employees/contractors what the job is "in a nutshell"
4. JOB RESPONSIBILITIES: Describe the main responsibilities of the job. These are broad overarching statements of what the employee/contractor will be expected to deliver – this could include the responsibility for a particular process or set of activities. For example "Responsible for the customer ordering process, ensuring that customer orders are taken accurately and confirmed before work is commenced", or "Responsible for ensuring that office equipment is maintained and in good working order at all times"
5. JOB DUTIES: Next are the duties of the job. These are the tasks that the person will be required to perform and they are more detailed than the responsibilities. For example "Take customer orders", "Confirm customer orders", "Follow up with customer orders", "Re-stock the stationary cabinet", "Greet customers upon entering"
6. JOB AUTHORITY: Next include any decision making authority that the role will have such as authority to spend money on stationary, kitchen items, or other larger items such as computers, phones etc. Include decision making authority around financial decisions as well as non financial decisions.
7. PERSON SPECIFICATION: Next is the Person Specification section of the Job Description where you include a description about the type of skills required for the job and this is usually abound 4-7 dot points and you should be thinking in terms of what kind of skills, experience and knowledge you would like the perfect candidate to have.
8. SPECIAL REQUIREMENTS OF JOB: Finally, include any special requirements that are particular to the job such as early mornings, weekend work, travel with the state or outside of the state, attending functions etc.
Once you have all the information together you can then easily compile it into a 1 page document, or 2 pages at most and you are well prepared for understanding the type of person you need to hire and what they need to be doing. This document will make it clear for you as the business owner and the new hire exactly what is required, and what is expected.
Great information! I’ve been looking for something like this for a while now. Thanks!
I’ve just found your Blog,Good reading! Please do not stop posting!
Read this comment carefully – it’s not on topic it’s just a little something to give you a smile and say thanks for your hard work on this blog!
Success always occurs in private and failure in full view.
I mistyped this web site and thankfully I discovered it again. presently am at my college I added this to favorites to ensure that I can re-read it later regards
As being a Newbie, I’m usually looking on the web for content articles that will aid me. Thank you Wow! Thank you! I often desired to create in my site something like that. Can i take component of one’s post to my blog?
That is some inspirational stuff. Never knew that opinions could be this varied. Thanks for all the enthusiasm to offer such helpful information here.
Hey… I haven’t discovered a site like yours in forever. Thanks for keeping sites like this alive. I saved this page to my bookmarks. I’ll be back
Thank you for another great news article. I’m really happy I was able to find this site, since so many of the websites I’ve been reading have bad data.
Naturally, what a excellent internet site and informative posts, I’ll add backlink – bookmark this internet site? Regards,
Reader.
Excellent web page you’ve got here. If you will find the time, check out my own website Take a Look I’ve been working hard with
Brilliant post. You know I just got back together with my ex and this blog just made me even happier.
I just love this blog
here’s a little payback (offtopic maybe but funny!)
When everything’s coming your way, you’re in the wrong lane and going the wrong way.
There’s clearly a great deal to know about this. I think you created some excellent factors in Characteristics also.
Keep working , great occupation!
Wow this is a great resource.. I’m enjoying it.. good article
Hello, this is a seriously fascinating Internet blog and ive loved reading a number of with the posts and posts contained upon the website, maintain the good work and hope to go through a whole lot additional exciting posts in the time to come.
I just needed to say that I found your site via Goolge and I am glad I did. Keep up the good work and I will make sure to bookmark you for when I have more free time away from the books. Thanks again!
These tiopcs are so confusing but this helped me get the job done.
I just needed to say that I found your site via Goolge and I am glad I did. Keep up the good work and I will make sure to bookmark you for when I have more free time away from the books. Thanks again!
There is obviously a great deal to learn about this. I believe you have made some really good points in Features also.
Thanks for wtriing such an easy-to-understand article on this topic.
I actually knew about most of this, but having said that, I still thought it was useful. Nice job!
There is obviously a great deal to understand about this. I think you produced some beneficial points in Attributes also.
Keep working , excellent occupation!
Brilliant post. You know I just got back together with my ex and this blog just made me even happier.
Strong work always good to come across a really thoughtful website – I’ve bookmarked it.
I love your blog keep up the good work
What a great blog. I spend days on the internet reading blogs, about tons of different subjects. I have to first of all give kudos to whoever created your website and second of all to you for writing what i can only describe as an amazing post. I honestly believe there is a skill to writing articles that only a few posses and frankly you have it. The combination of informative and quality content is definitely extremely rare with the large amount of blogs on the internet.
I just added your blog site to my blogroll, I pray you would give some thought to doing the same.
I recently came across your web site and have been reading along. I thought I would leave my very first comment. Nice blog. I will keep visiting this website very frequently.
My name is Lukas and i am coming from Poland. I am a member of the wedding photographers greece group and i really love taking wedding photos. i have studied web design in greece at a private college and at my free time i create web sites for my friends and me. I have read most of your articles and comments that you publish daily and i would like to thank you and express my appreciation for your really nice work.
Really impressed! Everything is very open and very clear explanation of issues.
Hello.This article was really motivating, especially because I was investigating for thoughts on this issue last Saturday.
I’m happy I found this blog, I couldnt discover any info on this subject matter prior to. I also run a site and if you want to ever serious in a little bit of guest writing for me if possible feel free to let me know, i\’m always look for people to check out my site. Please stop by and leave a comment sometime!
As a Newbie, I’m forever looking online for blogs that can help me. Thank you
Pretty nice post. I have really enjoyed browsing your blog posts. In any case I’ll be subscribing to your feed and I hope you write again soon! Many thanks, I’ll attempt to visit often. Merry Chrismas!
My mom recomended me this post thanks!
My partner and I really enjoyed reading this blog post, I was just itching to know do you trade featured posts? I am always trying to find someone to make trades with and merely thought I would ask.
Nice post, it helped me make my final choice and I could also prove my friend wrong, thx!
Have a good day!. Very useful website. Nice piece of info, keep up all the work. toenail fungus cure
Great Post!! Thank you very much!
Nice idea, please explain more!
thank you for this valuable information, I will post a link on my site so my readers can benefit from it as well.
Pretty good post. I have really enjoyed browsing your site posts. Whatever the case I’ll be subscribing to your feed and I hope you write again soon! The information here will be very useful to me! I will post a link to this page on my blog. I am sure my visitors will find that very useful. Merry Chrismas!
Thanksa fantastic blog something like that. my guide for my page
I was trying to find this kind of the other day. i dont usually post throughout forums but i desired to say thank you!
Really great thread!
Lovely sharp submit. By no means believed that it was this easy. Extolment to you!
I just found this blog a while back when a friend suggested it to me. I have been a regular reader ever since.
Thanks a lot for that extremely cool post.
Your atrclie perfectly shows what I needed to know, thanks!
very useful information for the blogger users…
Hello, this is a really fascinating web blog and ive loved reading several of the articles and posts contained upon the site, sustain the great work and hope to read a lot more exciting articles in the time to come.
thanks, interesting article
hello!This was a really impressive website! I come from warsaw, I was fortunate to come cross your theme in yahoo Also I get a lot in your theme really thanks very much i will come every day
I usually don’t post in Blogs but your blog forced me to, amazing work.. beautiful …
Hello, for some reason when i location your feed into google reader, it won?t do the job. Are you able to give me the Rss link just to be positive I?m making use of the most suitable one?
Wow!, this was a top quality post. In explanation I’d like to write like this also – taking time and real effort to make a nice article… but what can I say… I keep putting it off and never seem to get something finished
Needless to say, what a great web site and informative posts, I’ll add backlink – bookmark this site? Regards,
Reader.
Hello, this is a actually fascinating Internet blog and ive loved reading various of your articles and posts contained upon the web site, sustain the good get the job done and hope to study a lot more thrilling articles or blog posts within the time to arrive.
Super-Duper site! I’m loving it!! Will come again again – taking you feeds also, Thanks.
Hello I am so delighted I found your blog, I really found you by mistake, while I was looking on Yahoo for something else, Anyways I am here now and would just like to say thanks for a tremendous post and a all round entertaining blog (I also love the theme/design), I don’t have time to read it all at the moment but I have bookmarked it and also added your RSS feeds, so when I have time I will be back to read more, Please do keep up the great work.
Hello; Excellent post for me. Your post has good quality. I wish to has good posts like yours in my website. How do you find these posts?
I recently came across your web site and have been reading along. I thought I would leave my very first comment. Nice blog. I will keep visiting this website very frequently.
I recently came across this site and have loved the content. I look forward to future articles and will definitely link to this and tell the people I know. Thanks.
pretty useful stuff, all round I imagine this is worthy of a bookmark, thanks
Is it okay to place a portion of this on my web site if I post a reference to this website?
Hi,
Feel free to use this post on your website, so long as the reference includes: “This post was written by Kim Morris from Entrepreneur Systems http://www.entrepreneursystems.com”
Cheers,
Kim
I would like to thank you for the efforts you have put in writing this website. I’m hoping the same high-grade website post from you in the future as well. Actually your creative writing abilities has encouraged me to get my own blog going now. Really blogging is spreading its wings and growing fast. Your write up is a great example.
I don’t normally comment on blogs.. But nice post! I just bookmarked your site